eTIMS Integration

KRA compliance, built seamlessly into your system.

The Kenya Revenue Authority's eTIMS (Electronic Tax Invoice Management System) requirement is now mandatory for VAT-registered businesses. We integrate eTIMS directly into your existing invoicing or ERP system — ensuring compliance without disrupting how you work.

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Capabilities

What's included

Real-Time Invoice Signing

Every invoice is signed and submitted to KRA's eTIMS system in real time, with the QR code and control unit invoice number returned automatically.

Existing System Integration

We integrate into your current invoicing software, ERP, or POS — no need to change how your team raises invoices.

Credit Note & Debit Note Handling

Full support for credit notes and debit notes in compliance with eTIMS requirements.

eTIMS Client vs. Online Portal

Support for both the eTIMS desktop client and the online portal approach, depending on your business type and volume.

Error Handling & Retries

Robust error handling for network failures, API timeouts, and KRA rejections — with automatic retries and alerting.

Audit Trail & Reporting

Full logs of every eTIMS submission, status, and response — ready for KRA audits at any time.

How it works

Our process

Compliance Review

We review your current invoicing process and confirm the right eTIMS approach for your business type and VAT status.

KRA Registration Support

We guide you through the eTIMS registration process with KRA and device/system onboarding.

Integration Development

We build the eTIMS API layer into your system, handling authentication, invoice submission, and response parsing.

Testing & Validation

Full testing in the eTIMS sandbox, validating all invoice types, edge cases, and error scenarios.

Go-Live & Monitoring

A supervised go-live with monitoring to ensure every invoice is submitted correctly from day one.

Use cases

Who benefits

Wholesale & Distribution

High-volume invoice submission integrated directly into your ERP or distribution management system.

Retail & POS

eTIMS submission triggered at the point of sale, with QR codes printed on customer receipts automatically.

Professional Services

Law firms, consultancies, and agencies issuing service invoices — eTIMS compliant without changing your billing workflow.

Healthcare

Hospital and clinic billing systems that submit eTIMS invoices for every chargeable encounter.

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